AI Agents for recruitment agencies
Staffing, search, and RPO teams lose fees to slow employer follow-up. AI Ekip connects to your CRM, runs email and WhatsApp outreach, qualifies each hiring-manager lead, and books briefings or retained kickoffs — before the next agency gets the mandate.
- Instant AI response to every new CRM lead
- Personalised email + WhatsApp outreach
- Dialogue tuned to perm, contract, or executive search
- Client briefing booked at high intent
- Pipeline stages updated automatically
< 5 min
AI response time to every new lead
100%
of employer inquiries contacted
3×
more booked briefings vs manual outreach alone
24/7
replies when HR teams work across time zones
Recruitment models we support
Contingency & permanent placement
Role counts, salary bands, and hiring urgency — qualify hiring managers before your consultants cold-call.
Executive & retained search
Board mandates, confidentiality, and search timelines — nurture stakeholders until the retained kickoff is booked.
Contract & temp staffing
Shift patterns, compliance asks, and rate cards — keep programme leads engaged until ops schedules a briefing.
RPO & embedded talent partners
Headcount plans, SLAs, and geography — route enterprise talent buyers to your solutions lead faster.
Niche & sector specialists
Tech stacks, licences, and credentialed roles — book scoping calls without inbox ping-pong.
High-volume & campus hiring
Seasonal ramps, assessment workflows, and hiring events — one thread from inbound interest to recruiter alignment.
Why employer mandates slip before the briefing
Hiring velocity is brutal. These gaps cost retainers and contract wins every week — AI Ekip removes them with compliant, consistent new-business follow-up.
Employer leads cool between reqs
Hiring managers compare agencies the same week they post jobs. Slow replies mean the preferred vendor list is already closed.
Consultants repeat the same intake
Teams re-send fee guides and process PDFs — instead of running qualification with prospects who already fit your desk.
CRM and inboxes disagree
LinkedIn, job-board leads, and referrals never reconcile cleanly. Forecasting fees and fill rates turns into guesswork.
Full lead lifecycle — trigger to booked briefing
One CRM trigger launches an AI workflow until the employer is ready to meet — your consultants or new business team joins when commercials or compliance need a human.
New Employer Lead in CRM
A hiring manager or talent buyer inquires — from website, job board, event, or partner — and fires the automation.
Opportunity Created in AI Ekip
The lead becomes a tracked opportunity in your AI Ekip pipeline.
Lead Enriched + Scored
AI adds role family, headcount hints, industry, and channel preference to tailor outreach.
Email Outreach
AI sends desk proof, process explainers, and nurture sequences aligned with your approved new-business scripts.
WhatsApp Outreach
Parallel WhatsApp meets hiring managers on the channel many use for fast vendor coordination.
Email Outreach
AI sends desk proof, process explainers, and nurture sequences aligned with your approved new-business scripts.
WhatsApp Outreach
Parallel WhatsApp meets hiring managers on the channel many use for fast vendor coordination.
AI Handles Full Conversation
The agent answers approved FAQs on process and timelines — escalates for MSAs, rate cards, or regulated roles.
Client Briefing Booked
When intent is clear, AI books briefings, retained kickoffs, or programme reviews within your calendar rules.
Lead Status Auto-Updated
CRM stages advance at each milestone — leadership sees new-business health without manual tagging.
Your Team Wins the Mandate
Consultants and contracts finalize — AI handled nurture and scheduling up to the meeting.
Everything in one automated system
Replace patchy employer follow-up — from CRM sync to booked briefings and handoffs.
CRM webhook integration
AI Ekip listens for leads from your CRM, ATS hand-offs, or website forms — each record triggers automation.
Automatic lead enrichment
AI adds role family, headcount hints, industry, and channel preference for sharper new-business outreach.
Personalised email sequences
Sequences match your agency voice — desk credentials, fee structures at a high level, and case studies you approve.
WhatsApp AI conversations
Meet hiring managers where they coordinate — full threads with handoff when MSAs, rates, or compliance need humans.
Automated briefing booking
AI books client briefings, retained kickoffs, or programme reviews within your consultants calendars.
Live pipeline updates
Opportunity stages advance as conversations progress — leadership sees real new-business conversion.
Connects to the CRM your recruitment firm already runs
AI Ekip augments employer new business. Webhooks bring leads in; AI-written statuses keep consultants, sales, and delivery aligned on every mandate opportunity.
- HubSpot, Salesforce, Zoho, Pipedrive, and recruitment CRMs with webhooks
- Webhook-triggered automations — minimal latency
- Bi-directional sync for lead data and stage updates
- WhatsApp Business API and email with your agency voice
- Works across perm, contract, search, and RPO desks
AI Agent
Qualifies + converses 24/7
CRM Sync
Bi-directional, real-time
Email Outreach
Sequences + follow-ups
Full AI-managed threads
Scheduling
Briefings on intent
Pipeline Updates
Stages move automatically
Frequently asked questions
Common questions from heads of new business, managing directors, and ops about AI Ekip for recruitment agencies.
Ready to automate employer new-business follow-up?
Connect your CRM and let AI Ekip handle enrichment, outreach, qualification, and scheduling — so your team wins mandates and fills reqs, not chases ghosted inboxes.
Explore AI agents by industry
See how AI Ekip adapts to your sector. Every solution shares the same automation engine, tuned to your workflows and compliance needs.